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Cutting costs with better tech

Updated: Jan 7, 2020

Looking for some tips to cut IT costs with modern technology? Check out these 21 cost-cutting best practices for small and medium-sized businesses.

1. Get rid of old servers

Still taking care of your own hardware? Instead of buying, configuring, and managing servers, use cloud services for storage and tools.

2. Do less commuting & traveling

All that mileage and flying adds up. Use a video conferencing tool to run polished & efficient meetings. You can even do them in high def.

3. Share office space

Instead of leasing your own office space, consider an office-sharing arrangement that gives you Internet access, a boardroom, and work spaces.

4. Buff up your security

Cyber attacks—like hacks and malware—can disrupt businesses and result in damages. Move to cloud services to help improve your security.

5. Get a new IT plan

Ask your IT team to put together a new tech proposal that leverages pay-as-you-go subscriptions and other modern services.

6. Do search marketing

Instead of running costly print advertising, make your website more discoverable with a SEO strategy and try keyword advertising campaigns.

7. Automate back-ups

Time = money, so if you still spend time handling your data backups manually, you’re wasting money. Try automating the process in the cloud.

8. Barter services

Running a start-up? No money? You can try out bartering with local companies for business services, which some Canadian entrepreneurs swear by.

9. Banking bundles

Ask your bank manager about small business offers & bundles. E.g. some companies pay a flat monthly fee instead of individual charges that add up.

10. Custom website work-around

Building a custom website can cost a lot. Website building tools offer cheap and cheerful templates. Or just use a social network, like Facebook, instead.

11. Self-serve content

Does your company field lots of customer phone calls? Try to cut down the calls by publishing “self-serve” content (like FAQs, how-to videos, contact info, etc.) online.

12. Consider 2-in-1’s

Instead of buying a laptop for productivity and a tablet for presentations, try a 2-in-1 tablet. These devices are lightweight, powerful and versatile.

13. Go virtual

Keep your office space costs way down by operating from home. With a modern productivity suite and a decent website, you can still look credible.

14. Pay-as-you-go

Instead of paying traditional software and hardware licensing fees based on an estimation of your needs, use cloud services to only pay for what you consume.

15. Embrace BYOD

Don’t buy new phones. Do BYOD! Roll out a secure, bring-your-own-device approach that allows employees to use their phones.

16. Upgrade your OS

Thinking of trashing an old device, like a laptop? Before you buy something new, consider a more cost-effective operating system upgrade.

17. Windows freebies

If you own a Windows 10 device, visit the Windows Store. It offers thousands of apps, including a ton of cool freebies, including these top free apps.

18. Bring IT together

Escalating IT costs got you down? A managed cloud solution can unify, cloud-enable, and optimize all your apps and help streamline your operations.

19. Business-class email

Tired of “almost full” email inbox messages that translate into additional storage costs? Time for business-class email, which is cost-effective & reliable.

20. Go paperless

You may not be able to go paperless quite yet, but you can try. The cost of paper and ink adds up fast, so explore digital workflows to replace old ways of doing things.

21. Inspire loyalty

It’s cheaper to keep customers than to have to find new ones. So consider developing a loyalty strategy that gives your customers a reason to keep coming back.

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